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Terms and Conditions 2016

Ceramic Art York 2016 Terms and Conditions

  1. Governing terms and conditions

Participation by the Exhibitor in the Event is subject to the terms and conditions set out below which shall govern the Contract between the Exhibitor and the Event Management to the exclusion of any other. Participation is in all cases subject to written acceptance by the Event Management. The Exhibitor must comply with all the terms and conditions laid out below. The Event Management reserves the right at any time to issue other rules and regulations of participation to supplement these terms and conditions.

  1. Selection Criteria

An Independent Selection Panel will be appointed by the Organisers.  The Selection Panel will not take into account any other event and no application will be influenced or prejudiced by involvement or otherwise in any other CPA activity. The selectors will also choose a Reserve List and should an Exhibitor be unable to attend or decide to give up their allocated space it will be filled from the Reserve List. Ceramic Art York is for individual ceramicists.  Applications will not be considered from students or from agents or wholesalers wanting to sell the work of others. Exhibitors must comply with recognised professional standards regarding the display within a Stand and display an appropriate number and quality of artworks. The organisers reserve the right to reduce the number of exhibited artworks if the proposed quantity or quality of artworks interferes with the general presentation of Ceramic Art York 2016. Exhibitors are expected to keep the display on their Stand as comprehensive as possible for each day of the event and all Stands must be open and professionally attended throughout.

  1. Stand Allocation

Stand space for the event will be allocated at the discretion of the Organiser. The Organiser cannot guarantee the precise location of the Exhibitor’s Stand. Special requests concerning location and space requirements will be considered whenever possible but cannot be made a condition of participation or relieve any Exhibitor from any payment obligation under this Contract. Exhibitors may not sub-let space within the area allocated to them. The Organiser reserves the right to move Stands and reallocate space previously notified to Exhibitors and to cancel and/or amend the event if required. Exhibitors should insure against any loss of income and to offset any expenditure incurred in the event of cancellation. The Organiser reserves the right to alter the allocation of common space and to relocate the aisles, entrances and exits at any time. The Event Management and those authorised by them have the right to enter any part of the Premises at any time to execute works, repairs and alterations and for other purposes. No compensation will be payable to the Exhibitor for damage, loss or inconvenience so caused except where resulting from a negligent act or negligent omission on the Event Management’s part.

  1. Works Exhibited

The Event Management has the right to require complete details of any proposed exhibit and reserves the right to prohibit the exhibition of an object that does not meet the requirements of the Event. If necessary, such objects will be removed from the Stand by the Event Management at the expense of the Exhibitor.

  1. Stand Installation and Display

The organiser will remove any part of the display outside the limits of an Exhibitor’s allocated space and may further restrict the display or demonstration of any mechanical or other equipment should it be a nuisance to other Exhibitors or the visiting public. Exhibitors may not store sales or display material or personal belongings outside the area of their stand except in officially designated storage areas. The use of video equipment must be authorised in writing by the organiser before installation. Exhibition service contractors will supply display material to Exhibitors; any other display material deriving from a different source should be of a similar style and standard to these selected exhibition service contractors. Any display that is of a significantly different nature to a standard display using these exhibition service contractors will need to be submitted for approval by the Organisers. No part of an Exhibitor’s Stand or display may be attached to the exhibition pavilion. Exhibitors will be liable for any damage they cause to the fabric of the venue. Exhibitors may not move or install any lighting or electrical appliance without written approval of the Organiser. Any lighting or electrical appliance not supplied by the electrical contractor must be approved by the contractor before installation. Property from selected exhibition services contractors must be returned in the same condition as delivered; loss or damage to those facilities will be the Exhibitor’s responsibility. Costs and procedures relating to the selected contractors for exhibition services will be sent to Exhibitors. Exhibitors settle directly with these contractors and should comply with their terms and conditions of business. No alterations to the stand panels are permitted. Painting is not permitted within the venue so prior arrangements need to be made with the event management. Food and drink are not to be consumed or offered on the Exhibition floor. Full refreshment facilities will be available elsewhere at the event.

  1. Indemnity

The Organiser and the venue cannot accept liability for loss or damage to Exhibitors’ property, including artwork or personal property neither during the event, nor during setting-up or dismantling. Insurance is the responsibility of each Exhibitor and Exhibitors are expected to ensure they are covered for all eventualities: risk of fire, theft, leakage, water both during the opening hours of Ceramic Art York and transport to and from the delivery point. The staff of the CPA and the staff of the York Museums Trust (YMT) shall not be liable to the Exhibitor or employees of the Exhibitor, or representative or any other person from injury, damage, or loss whatsoever, arising from any cause whatsoever. Each Exhibitor must effect and maintain adequate public liability insurance and any other relevant insurance in order to keep himself/herself insured to cover his/her liabilities under this Contract. The Event Management may at any time at its sole discretion require the Exhibitor to provide a copy of his/her insurance policy. The organiser cannot accept responsibility for any issues arising as a result of problems with the venue or its staff. If, because of war, fire, strike, or other cause beyond the control of the organisers, Ceramic Art York 2016 or part thereof is cancelled or closed for any period of time, the organisers shall have no liability to Exhibitors for the refund of Stand fees or loss of income or expenditure incurred resulting from such cancellation. In the event of abandonment, postponement, extension or limitation of the Event or use of the Venue or any part thereof or removal of any part of the Event (including but without prejudice to the generality of the foregoing) or abandonment, postponement, extension or limitation or removal of any of the services provided therein resulting from the event of war, fire, national emergency, labour dispute, strike, lockout, civil disturbances, acts of terrorism, inevitable accident, the non-availability of the Venue, or any other cause not within the control of the Event Management (‘Force Majeure Event’) the Organisers shall be under no liability to the Exhibitor in respect of any actions, claims, losses including consequential losses (including loss of profits), costs or expenses whatsoever which may be brought or suffered or incurred by the Exhibitor as the result of the happening of a Force Majeure Event. In the event of a Force Majeure Event the Organisers have the right to withhold any payments made and to claim any outstanding payments, and will use their discretion in exercising its right at such a time as a Force Majeure Event occurs.

  1. Security

The Event Management will use reasonable endeavours to arrange a guard service for the Event 24 hours a day, commencing from the first day of installation until the last day of dismantling but any security guards will not be responsible for the security of an individual stand. The Exhibitor assumes security risks that cannot be eliminated by the security services provided by the Event Management.

  1. Payment

Upon selection as an Exhibitor a non-refundable deposit of £250 VAT is due as payment of the Management fee and part payment of the Stand Fee and must reach CAY2016 by Friday 29th April 2016.  Payment in full of the balance must be received by Thursday 30th June 2016. Exhibitors withdrawing from Ceramic Art York after accepting space are liable to pay up to 50% of their Stand fees. Exhibitors who cancel within six weeks of the start of Ceramic Art York (On or after Thursday 28th of August 2016) are liable for the total costs of the Stand. The CPA reserves the right to withdraw their offer of space from any Exhibitor owing monies to the CPA on any account. The Organiser also reserves the right to reject applications from makers who have contravened the Terms and Conditions at previous CPA Events.

  1. Promotion

All Exhibitors will be expected to give full co-operation to the appointed publicity team in attempting to achieve coverage and promotion for the event. Guidelines for publicity will be included in the Exhibitor Manual.

  1. Copyright

In consideration of Ceramic Art York assisting Exhibitors in promoting their artwork, Exhibitors must agree to grant CAY2016/CPA a non-exclusive copyright licence for the calendar years of 2016 and 2017 for any promotional materials supplied to CAY2016/CPA and/or its appointed publicity contractor, for the purposes of promoting and publicising their artwork and Ceramic Art York both nationally and internationally. In granting this licence Exhibitors should be aware that the promotions may include the use of these materials on the Internet. The copyright is and will continue to be beneficially and solely owned by the Exhibitor, who must ensure that it does not and will not infringe on any other copyright and that no information contained in the materials is or shall be inaccurate, misleading or injurious. A maximum of two of the supplied images will be put forward for use in the catalogue. Correct captioning is the responsibility of the Exhibitors.

  1. Applicable Law

All Terms and Conditions are governed under British law. The Exhibitor shall be obliged to comply with all statutory, official, professional and other valid accident prevention regulations and other safety requirements during set-up and dismantling of the Stand and for the duration of the Event. The Exhibitor may offer goods and exhibits for sale to visitors at the Event and shall comply at all times with sale of goods legislation.

  1. The Organiser

The organiser of Ceramic Art York 2016, The Craft Potters Association of Great Britain Ltd (CPA), was established in 1958, and is the national body for contemporary ceramics in the UK. Its mission is to advance and encourage the creation of fine works in ceramics, and to foster, promote and extend the interests of the public in such objects, and their value in society. The CPA, a Friendly Society with some 150 Fellows, 200 Professional and with nearly 1,000 members, owns and operates Contemporary Ceramics, the leading ceramics shop and gallery in London’s West End, and organises a full programme of talks, demonstrations and events. The CPA also publishes Ceramic Review: The International Magazine of Ceramic Art and Craft, which is recognised as one of the world’s leading journals on contemporary ceramics. The Craft Potters Charitable Trust was set up by the CPA with a broad educational aim.

  1. Address for Applications and contact details


63 Great Russell Street,

London, WC1B 3BF

Tel: +44 (0)20 3137 0750





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